Pool chemistry logs · Pool Service Records
Every pool you service, on the record.
Limparo is built to keep a chemistry log for every pool and spa at every client facility, follow each out-of-range reading to its corrective action, keep the equipment at spec, record what went into the water, and hand your client a Pool Service Record that is ready for an inspection.
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Request waitlist accessChemistry log · sample
Rooftop pool · City hotel- pH7.2–7.8
- 7.4
- Free chlorine1.0–3.0
- 2.0ppm
- Alkalinity80–120
- 100ppm
- Calcium hardness200–400
- 260ppm
Client · Facility · Pool / Spa · Equipment
One record, from the client down to the pump.
Each client you serve holds its facilities. Each facility holds its pools and spas, each with its own chemistry log and its own ranges. Each pool holds its equipment. Open any level and its whole service history is there.
Client
- A coastal hotel groupSample client · 3 facilities
Facilities
- Bayfront resort4 pools & spas
- City hotel2 pools & spas
- Conference center1 pool
Pools & spas
- Main pool
- Lap pool
- Spa
- Splash pad
Equipment
- Circulation pump
- Sand filter
- Chemical feeder
- Heater
Illustration · invented client · sample data
What each level carries
- 01
Pool or spa
Pool, spa, splash pad or plunge pool, each with its own chemistry log, the ranges set for it and every service round it has had.
- 02
Equipment
Pumps, filters, heaters, chlorinators, controllers, autofills, chemical feeders and plumbing: model, serial number, install date, condition and service history.
- 03
Facility specification
What should be in place at the facility, so you can show your client what is installed against what the contract calls for.
The service round
A service round, pool by pool.
The technician starts the round and works through the facility one pool or spa at a time. Every reading, action and finding becomes a structured entry against the pool or the equipment it touched, with the technician’s name and the time.
- Start the service roundOpen the facility and the round begins: its pools and spas in order, each one’s last readings a tap away.
- Log the chemistrypH, free chlorine, alkalinity, cyanuric acid and calcium hardness, with TDS and temperature. Each reading is checked against the range set for that pool, by fixed rules, never by AI.
- Out of range? Record what you didA reading outside its range is flagged straight away, and the round asks for the corrective action, pinned to that day’s log with your name and the time.
- Retest, back in rangeThe retest goes on the same log, so the record shows the problem, the action and the result together.
- Check the equipmentPumps, filters, heaters and feeders: operational, degraded or failed. A problem becomes a deficiency, with a photo, until it is closed.
- Record what went into the waterEach chemical added is recorded against the pool it went into, so your client can see what you used, round by round.
- Complete the roundClose the round and its entries are ready for the client’s Pool Service Record.
Service roundBayfront resort · Wednesday
- Main pool
- Lap pool
- Spa
- Splash pad
Main pool
- pH7.2–7.8
- 7.4
- Free chlorine1.0–3.0
- 2.2ppm
- Alkalinity80–120
- 104ppm
- Cyanuric acid30–50
- 42ppm
- Calcium hardness200–400
- 280ppm
Lap poolBelow rangeIn range
- pH7.2–7.8
- 7.5
- Free chlorine1.0–3.0
- 0.8ppm
- Free chlorine1.0–3.0
- 1.6ppm
- Alkalinity80–120
- 92ppm
- Cyanuric acid30–50
- 38ppm
- Calcium hardness200–400
- 240ppm
- ChemistryMain pool · all readings in range
- Out of rangeLap pool · free chlorine below range
- Corrective actionChlorine feed adjusted · retest in 30 min · Ana · 9:42 AM
- RetestLap pool · free chlorine back in range · 10:14 AM
- DeficiencyLap pool circulation pump · degraded, bearing noise
- Chemical addedLiquid chlorine · Lap pool feed tank
- Chemical addedpH reducer · Main pool
Complete roundRound complete · ready for the Pool Service Record
Illustration · invented client · sample data
Seven readings, each against its range
Every pool and spa can carry its own ranges. A reading outside them is flagged on the spot; the math behind it is fixed rules, written once and the same for every technician.
- pH7.2–7.8
- Free chlorine1.0–3.0 ppm
- Alkalinity80–120 ppm
- Cyanuric acid30–50 ppm
- Calcium hardness200–400 ppm
- Total dissolved solids300–1500 ppm
- Temperature (pools)78–84 °F
Sample ranges, for illustration · you set the ranges for each pool and spa
Deficiencies and corrective actions
Every problem followed until it is closed.
A deficiency is the gap between how something should be and how it is. Limparo is built to keep each one open, with its photos and notes, until the corrective action that closes it is on the record.
- Out-of-range readings carry their corrective action and the retest.
- Equipment problems stay open until someone closes them.
- Incidents are recorded with their severity and what was done straight away.
DeficiencyLap pool circulation pump · Bayfront resort
- OpenedWednesday’s round · degraded, bearing noise · photo attached
- Client toldA recommendation sent to the client: bearing to be replaced this week
- Corrective actionThursday · bearing replaced · part recorded on the pump’s history
- ClosedPump back to operational · the deficiency closes on the record
Illustration · invented client · sample data
Equipment at spec
What the facility should have, against what is installed.
Give each facility its specification: this resort should have a circulation pump, a filter and a chemical feeder for each pool and spa, and a heater for the main pool and the spa. Limparo is built to show where each facility stands against it and flag the gap before your client does.
Bayfront resort1 item below spec
Bayfront resort: 1 chemical feeder below specification (Splash pad, out for repair).
Illustration · invented client · sample data
Chemicals and products
What went into the water, on the record.
Each chemical added is recorded with the reading it answered, and parts replaced go on the equipment’s history. At the end of the month your client can see what was used at each pool, round by round.
Chemicals and parts · OctoberBayfront resort
- Liquid chlorineMain pool · Lap pool · Spa13
- pH reducerMain pool4
- Calcium hardness increaserSpa1
- Pump bearing (part)Lap pool circulation pumpThursday
Illustration · invented client · sample data · quantities left out
The Pool Service Record
The record your client keeps.
Each month, or whenever you choose, Limparo is built to gather the rounds into one Pool Service Record for each client facility: the chemistry log and its trends, equipment status, deficiencies and corrective actions, chemicals added and photos, with a summary you edit before anything is sent.
Bayfront resort · OctoberPrepared for a coastal hotel group
- 13Service rounds
- 4Pools & spas
- 1Readings out of range
- 93%Equipment at spec
- 2Corrective actions
- 1Open deficiencies
Free chlorine · Lap pool · 13 roundsRange 1.0–3.0 ppm
Summary Edited by you
All four pools and spas held their ranges on 12 of 13 rounds. Free chlorine in the lap pool fell below range on one round; the feed was adjusted and the retest that morning was back in range. The lap pool’s circulation pump bearing was replaced on Thursday.
- Chemistry log and trends
- Equipment status
- Deficiencies and corrective actions
- Chemicals added
- Photos
- Recommendations
Formatted to support regulatory submission; operators remain responsible for jurisdictional compliance.
Illustration · invented client · sample data
- Sent as a PDF by email or as a web link — on your client’s request or whenever you decide.
- Nothing reaches your client until you send it.
- Scheduled records and month-on-month comparison from The Operation plan.
The rest of the work
The same record runs the schedule and the money.
Service rounds are booked on the Service Calendar, and the work behind them is quoted and invoiced from the same client record.
- Recurring service roundsEvery facility’s rounds booked once, each technician’s week on one calendar.See the Service Calendar
- Service Proposals and Service InvoicesA proposal your client approves, a deposit, an invoice from the round and every payment.See proposals & invoices
- Commercial pool service companiesOwners, route managers and technicians who look after pools and spas for clients.See who it’s for
Questions
About the chemistry log and the record
Can I use this today?
Not yet. Limparo opens soon, and this page shows what it is built to do, in sample scenes with an invented client. Request founding access and we will tell you when it opens.
Does AI calculate the readings or the ranges?
No. Each reading is checked against the range set for that pool or spa by fixed rules, the same every time. AI only drafts the summary of the Pool Service Record, which you edit before it is sent.
Can each pool and spa have its own ranges?
Yes. A spa, a lap pool and a splash pad can each carry their own ranges, and the chemistry log checks every reading against the ranges of the pool it was taken in.
Does the Pool Service Record make my client compliant?
It is a record, not a certificate. Logs and reports are formatted to support regulatory submission; operators remain responsible for jurisdictional compliance.
Can my client log in to see it?
Your client receives the Pool Service Record from you, as a PDF by email or a web link. There is no client log-in.
Logs and reports are formatted to support regulatory submission; operators remain responsible for jurisdictional compliance.
Founding access
Bring the record to the renewal.
Founding access is open for commercial pool service companies preparing for launch: launch updates for your name and a work email.
Launching with a 14-day free trial. No card needed.
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